Using Annotations

You can now create and use annotations (which encompass tick marks, comments, and workpaper references) which allow you to annotate account and subgroup/group level balances in your engagement with tick marks, short explanatory comments, and workpaper references to document any work done and conclusions reached on those balances in your engagement. When you have added an annotation, that annotation will be tied to that account balance and will be paired with that balance throughout the application. This means that if you add an annotation in your trial balance and examine a leadsheet, the annotation will be populated adjacent to the balance itself.

To add and edit an annotation in the trial balance, do the following:

1. After importing your trial balance, navigate to the trial balance page.

2. You will see two new columns titled "Tick marks" and "Comments" adjacent to the final balance column in your trial balance.

3. To use tick marks:

   1. Select the relevant tick marks from the library drop down and they will appear in the cell.

   2. To remove tick mark(s), deselect the tick mark(s) from within the tick mark dropdown.

   3. If you would like to remove all tick marks, click the "clear all" button at the bottom of the tick mark selection dropdown.

4. To use comments:

   1. Click the comments icon in the relevant cell adjacent to the balance you would like to add a comment about.

   2. A side pane will open to the right side of your screen where you can add a comment that relates to the account balance (maximum of 1,000 characters).

   3. Click "Save" to save your comment.

   4. Once your comment is successfully saved, you will be able to see the icon outlined in blue and you can read a preview of the comment by hovering over the icon.

   5. To read the entirety of the comment, click the icon and the comments side pane will open on the right side of your screen. It can also be edited and re-saved.

   6. To delete the comment, click the icon adjacent to the comment icon and confirm delete.

Repeat the same steps to add annotations in the Financial Summary Report, Tax Summary Report, and Leadsheets. Annotations can also be added, edited, and deleted at the subgroup and group levels in the Financial Summary Report and Leadsheets. Annotations can also be added, edited, and deleted at the tax group and subgroup level in the Tax Summary Report. Annotations can only be viewed in Trial Balance Reports.

Annotations in Consolidated Engagements

In addition to the Final balance, you can also annotate against the Consolidated balance at certain levels for financial consolidated engagements:

1. When viewing a parent, you can annotate against the consolidated balance wherever parent level group and subgroup balances are displayed.

   1. This is in addition to final balance annotations for subsidiary level groups, subgroups and accounts.

2. When viewing a subsidiary, you can annotate against the final balance for accounts, subgroups and groups.

Notes:

• Annotations are supported in regular and interim engagements, single-tier consolidations, and multi-tier consolidations.

• Annotations cannot be added for subtotals with "no subgroup." To annotate these subtotals, create a subgroup and assign all relevant accounts to that subgroup.

• Workpaper references can only be added at account level. They cannot be added at subgroup and group levels.

• Annotations are not exported in excel exports.

• Annotations made at the financial group and subgroup level will not be retained if the default grouping list is changed (similar to leadsheets and leadsheet comments).

• Annotations made at the tax group and subgroup level will not be retained if the tax groupings are updated after annotations were added at the tax group and subgroup levels.

• Annotations made in an engagement that is subsequently copied or rolled forward will not be retained in the new engagement.

• When an engagement is locked, its annotations will be retained in read only mode.